Secretary

REPORTS TO

President

POSITION TYPE

Volunteer, executive leadership

BUSIEST

Monthly meetings, steady inbox all year

WHY THIS ROLE MATTERS

The Secretary keeps the club's paperwork and communication in order. You take the minutes, watch the inbox and make sure information gets to the right people quickly. It is the role that keeps the committee transparent and connected.

WHAT YOU WILL DO

  • Take part in leadership team decisions as an active member.

  • Attend all committee meetings, then take and circulate minutes promptly.

  • Monitor all incoming correspondence and make sure it is logged and passed on.

  • Keep communication channels inside the club clear and working.

  • Share key information with members, stakeholders and the wider community.

  • Keep accurate records of agendas, minutes and correspondence.

  • Help promote club activities online and on social media where it suits.

  • Work closely and respectfully with other committee members.

WHAT YOU BRING

  • Strong written and spoken communication

  • Organised with good time management

  • Comfortable with email, documents, cloud storage and social media

  • Eye for detail

  • Handles confidential information with discretion

  • Friendly and professional

TIME COMMITMENT

  • Monthly committee meetings plus any extras

  • Timely replies and follow through on tasks

  • Model the values and culture of the club