Registrar

REPORTS TO

President and committee

POSITION TYPE

Volunteer, committee member

BUSIEST

Pre-season and start of season

WHY THIS ROLE MATTERS

The Registrar makes sure everyone who takes the field is registered, eligible and insured. You manage the registration system, process transfers and keep the player records the rest of the committee relies on.

WHAT YOU WILL DO

  • Run registrations for juniors, seniors and volunteers through the rugby registration systems.

  • Process player transfers in line with club and governing body policy.

  • Keep player records up to date, including contacts, age groups and payment status.

  • Work with regional and national unions to meet registration rules and deadlines.

  • Update the committee on numbers, team lists and eligibility.

  • Work with coaches, managers and Junior Coordinators so no one plays unregistered.

  • Confirm registered players with the Treasurer for insurance and payment tracking.

  • Help promote registration periods through club channels.

WHAT YOU BRING

  • Accurate and detail focused

  • Organised with good time management

  • Comfortable with online systems and spreadsheets

  • Communicates well with players, parents and unions

  • Handles confidential information with discretion

  • Proactive team player

TIME COMMITMENT

  • Heavy load in pre-season and early season

  • Ongoing registrations through the season

  • Monthly committee meetings with registration updates

  • Prompt replies to registration enquiries